---
title: "Run Club Management Software: Sessions, Payments and Attendance"
meta_description: "Run clubs sell coached sessions, memberships, socials and race entries. What the software has to track, what stays in Strava and WhatsApp, and how Gomry fits."
canonical: "https://business.gomry.com/blog/run-club-management-software/"
comparison_date: "2026-09-14"
primary_keyword: "run club management software"
schema_type: "Article"
sources: ["https://business.gomry.com/experiences.html","https://business.gomry.com/messaging.html"]
internal_links: ["/blog/membership-management-experience-businesses/","/blog/recurring-event-ticketing-software/","/blog/event-crm-software/"]
---

# Run Club Management Software: Sessions, Payments and Attendance

A club may keep its conversation in WhatsApp or Strava while taking bookings for coached sessions and selling tickets to a social. The organiser needs to know who booked each activity, what they paid and which participants arrived.

Use software for those records where it helps; keep the community channel that members already use.

## What stays where

Keep the conversation in WhatsApp or Strava. Move three things into software: money, capacity and attendance. Who has paid for what, how many spots are left on Tuesday, who actually showed up.

## What a run club sells

- **Coached sessions.** Track or hill work, capped by the coach, paid per session or by pack.
- **Membership.** A monthly plan covering coached sessions, member pricing on events, early access.
- **Socials and events.** The brunch, the party, the group entry to a race. Ticketed, often with a guest price.
- **Free runs.** Still free, still worth counting, because a route change or a cancellation needs to reach the people who signed up.

## What the software has to do

Cap a session and run a waitlist. Sell a pack that works across sessions. Renew a membership monthly and apply member pricing automatically. Sell event tickets with a guest tier. Register people for free runs so the club knows who is coming. Send the route change to everyone signed up, on the channel they read. Check people in on a phone at the meeting point.

## Book coached sessions and social events in Gomry

Use an Experience for a scheduled coached session with a defined capacity. Bundles provide prepaid credit across selected Experiences. Use an Event for a ticketed social or free registration; Gomry's published pricing lists no fee for free registration events.

Recurring subscription billing needs to be distinguished from benefits such as included sessions or social admission. Test each benefit before selling it. A class bundle does not automatically cover a one-off Event.

For a route change, identify the registered participants and verify the available communication channel and send result. Check-in can use Gomry's scanning tools, with the offline workflow tested before relying on it at a meeting point.

Keep race timing and results in a timing system. The [customer-record guide](/blog/event-crm-software/) helps separate the buyer, registered participant and actual attendance.

## Questions clubs ask

**Can free and paid runs live together?**
Yes. Free runs are free events with a headcount. Coached sessions are experiences with a price or a pack credit.

**Do we need check-in for a run?**
Choose the attendance process with the people responsible for the activity. Registration records intent to attend, not who actually arrived.

**Who sees emergency contacts?**
Decide what information is needed and verify the actual staff permissions before collecting it. Test the record the team will use on the day.

Configure one coached session and one social. Check the participant list and how the organiser would contact it if the meeting place changed.