If Playtomic or another service already manages your court availability, define what it should continue to own before adding software for coaching or events. Selling the same court from two unconnected calendars creates a conflict staff must resolve.
List the clinics, leagues and social events you want to manage, including any courts they occupy.
What a club runs besides courts
- Coaching. Group clinics by level, private lessons, junior programmes by term. Sold as packs or subscriptions, capped by the coach.
- Membership. Monthly plans with court discounts, priority booking windows, free clinics, guest passes.
- Leagues and tournaments. Entry fees, brackets, a fixed number of teams, a social afterwards.
- Events. Open days, brand nights, the summer party. Tickets, guests, a bar.
- Retail and F&B. Balls, grips, the bar. Paid at the counter.
Two systems, one rule
If Playtomic owns court availability, do not sell courts anywhere else. Let it keep the court calendar. Put coaching, membership, leagues, events and the counter in one other system, with one customer record, so the club knows that the player who books three courts a week has never bought a clinic.
Add coaching without duplicating court inventory
Gomry Experiences provide scheduled sessions with capacity and host assignment, which can be evaluated for coaching clinics. A bundle supplies prepaid credit across selected Experiences. Events provide a ticketed format for a club social or tournament registration.
Keep court availability in the designated court system and reserve any courts required by the clinic there. A matching customer email does not synchronize court inventory or apply a membership discount in another product.
For a league or tournament, distinguish entry payment from fixtures, brackets and results. A form collecting team names does not replace competition management. Test the fields staff need for registration and keep the sporting records in the appropriate system.
Use the booking and ticketing guide to map the shared resources before connecting the two services.
Tap to Pay is in private beta; it should not be treated as a generally available in-person payment option.
Questions clubs ask
Should we replace Playtomic? Not for courts, if your players are already there. Add the rest of the club around it.
What has to line up between the two? Match the customer records and define each system's responsibilities. The same email does not apply a discount or synchronize availability automatically.
Can a membership include court credits? Court-credit rules must be supported in the court-booking system. Do not assume a Gomry subscription automatically grants or synchronizes them.
Create one clinic that uses an existing court slot. Verify the court reservation and coaching list in their respective systems, then test a cancellation in both.