Choosing breathwork studio booking software means matching each offer to the records your team needs to deliver it. A group session needs a headcount for a date. Facilitator training needs admissions and completion information, while a private company booking starts with an agreed brief.
Keep those requirements separate when comparing systems. A booking record can organize participation, but it should not stand in for the training or participant information your qualified team needs to maintain.
The three formats
Group sessions. Define the group size, schedule and whether visits are sold individually or in a plan. The studio needs a headcount per slot, a waitlist, and a reminder the day before.
Facilitator training. Define the cohort size, duration and payment terms for your program. The studio needs an application, a deposit, a record of who has paid what, and attendance per module.
Private groups. A company books a session for its team, a retreat host books a facilitator for an afternoon. Quoted, deposited, paid on invoice.
What the software has to do
- Cap every session slot and give staff a clear process for offering a released place.
- Sell packs and monthly plans that work across sessions.
- Collect participant information before the first session: a form with the questions your facilitators need and consent to hold the answers. What to ask is a decision for a qualified professional, not for the software.
- Take an application and a deposit for training, then track attendance per cohort.
- Send confirmations and reminders without staff typing them.
Use a booking record for each format
Gomry's Experiences provide scheduled sessions with capacity per slot. Bundles provide prepaid credit across selected Experiences, with optional expiry. A customer chooses an available date when redeeming a visit; the pack itself does not reserve future sessions. Subscriptions provide recurring access to eligible Experiences, with unlimited access or a visit allowance per cycle. These purchases cover session access, while training admissions and completion records remain separate.
A waitlist entry is not a confirmed booking. A customer still needs a reserved place before attending.
Approval-required Event tickets let you review a request before collecting the full ticket price. In the standard approval flow, they authorize the full amount, not a deposit. Keep any participant screening decision separate from clinical advice and from the payment record.
Keep training materials, assessments and completion decisions in a suitable learning record. A paid booking does not establish that a trainee has met the course requirements. The teacher-training guide covers this separation.
Collect the participant information your qualified team has determined is needed and inspect who can view it. For the private group, use the private-booking workflow to connect the agreed scope, payment and staff brief.
Questions studios ask
Should we collect health information at booking? Only what your facilitators need to run the session safely, with a clear notice about how it is stored. Keep the form short and ask a professional what belongs on it.
Can a class plan include workshops? A Bundle covers selected Experiences. A Subscription provides recurring access to eligible Experiences. A workshop sold as a separate Event needs its own admission arrangement; neither purchase should be advertised as including it automatically.
How do we take a deposit for training? Keep the agreed deposit, remaining balance and due date under one booking reference. If using a separate invoice, connect that record to the training registration. Approval of a full-price ticket is not a partial deposit.
Test a group session and one training application, including the handoff to the person responsible for teaching. Resolve any missing record before opening the intake.