A children's term programme may need guardian records, sibling billing and exam administration. An adult studio may focus on drop-ins, passes and ticketed socials. List the requirements of your own programme before comparing dance-studio software.
The same class calendar can conceal very different customer and payment records.
What every dance studio has to run
- Recurring classes by level and discipline, with a cap and a waitlist.
- Packages and terms. Ten classes valid three months, or a full term paid up front, with rules on which classes count.
- Memberships that cover classes, open studio and member pricing on the rest.
- Private lessons, sold singly or as packs, with the teacher's commission worked out.
- Ticketed events. Recitals, showcases, socials, with reserved or general seats and family buying from one account.
- Workshops and intensives with guest teachers.
- Trips. Competitions and festivals: deposit, balance, rooming.
- Payments the studio can live with: instalments for a term or a costume fee, card at the front desk.
Children's studios: check these first
Guardian accounts that hold several children. Sibling discounts. Costume and exam fees billed per child. A parent portal. Recital tickets tied to the class roster. These are where school platforms go deep, and where you should test any alternative hardest.
Adult and community studios: check these first
Pass eligibility, expiry and the booking limits your studio needs. Socials with presale and door pricing. Membership that spans classes and events. One record per dancer. Broadcasts to a level on WhatsApp.
Match Gomry to the programme you run
Gomry Experiences provide scheduled classes with capacity per slot. Bundles provide prepaid credits across selected Experiences and can have an expiry. Ticketed socials and showcases use Events; bundles do not automatically apply to those one-off events.
Subscriptions provide recurring billing. Demonstrate any member-pricing or included-entry rule separately. An active subscription is not enough to assume a door volunteer can see or enforce every benefit.
For private lessons, verify teacher availability across the timetable. For a trip or intensive, check the agreed payment schedule and participant records before offering it.
Guardian accounts, exam entries, costume orders and parent portals are separate requirements. Do not infer support from a class booking. The social-dance guide focuses on adult classes and events.
Tap to Pay is in private beta. Confirm beta access before including phone-based card payments in the door plan.
Questions studios ask
Should socials and classes use one customer record? Link the records where useful, but demonstrate the admission rules at checkout and check-in.
Can WhatsApp stay part of the workflow? Yes, for the conversation. Schedules, payments and consent live in the system, and broadcasts go out from there.
Can parents pay a term in instalments? Demonstrate the payment schedule and balance record before offering instalments. Separate payments are not automatically a managed plan.
Choose a family booking or an adult course-and-social purchase, depending on your studio. Follow that customer's records through the demonstration before moving existing enrolments.