Xola Alternatives for Bookings, Staff and Activity Resources

For an activity operator considering Xola alternatives, available seats do not always mean an activity can run. Guides, vehicles or equipment may limit the same departure. Identify those constraints first, then compare the software's resource controls with its customer booking process.

Which alternative fits your business?

Identify what limits availability

Xola alternatives should distinguish a participant limit from staff and equipment allocation. A departure can have empty seats but still be unavailable because the guide or vehicle is committed elsewhere. Xola documents those operational resources alongside bookings and point of sale. The replacement needs to reflect the actual constraint on what the business can sell.

What Xola already covers

Xola documents bookings with staff and equipment management and point-of-sale functionality.

Xola alternatives compared

Alternatives shortlist

Checkfront for shared assets and rental periods

Checkfront's resource management shares assets across activities, while its booking types include timeslots and daily or multi-day periods. A vehicle used by two products therefore remains an availability constraint across both, rather than an independent seat count on each departure.

The advertised software price is $99 per month plus 3% on online bookings, with regional and currency variation and no booking fee for offline sales. Payment setup also affects the total. That matters when the business mixes prebooked departures and counter rentals.

Rezgo for the guest operation around a booking

Rezgo combines resource inventory with participant information, waivers, communications and distribution. It is relevant when Xola's replacement must support the staff preparing an activity as well as the resources needed to run it.

Its published Pro booking fees are 4.9% online and 0.9% through POS, which can be passed to customers or absorbed. Processing through the chosen gateway is a separate part of the payment arrangement. Online and walk-up sales therefore have different cost consequences.

Gomry for scheduled places and return visits

Gomry fits a direct activity program selling participant places. Staff publish Experiences with dates and capacity; customers can buy a Bundle and redeem visits across selected activities when reserving available dates. A public Event has separate admission outside the pack.

A participant limit and host assignment do not establish a shared guide, vehicle or equipment schedule. Resource-dependent departures can remain on a specialist system while a separate repeat-visit program uses Gomry. Gomry has no monthly platform subscription. Its Standard USD online ticket fee is 3.9% of face value plus $0.79 per paid ticket, with payment processing additional. For an online Bundle purchase, the percentage and one fixed fee apply once to the total pack price. A booking fully covered by its credits adds no further service or processing charge.

FareHarbor

FareHarbor serves tours and activities with booking, inventory and staff tools, including affiliate and API partners.

Peek Pro

Peek Pro serves tours, rentals and attractions and documents tools such as digital waivers and a customer portal. Its rental offering includes operational concerns beyond admission to a session. A rental can require an item to be allocated, returned and checked, whereas a class needs a participant place.

Rezdy

Rezdy separates its booking software, channel manager and payment offering. It documents reservation operations, communications, reporting and connections to resellers.

Bókun

Bókun documents booking management, resource management, a channel manager and reseller distribution. Its Viator connection is part of the product’s positioning, and it also documents APIs. The distinction between direct reservations and channel distribution is important: customers may purchase elsewhere while availability and the operator’s record must remain aligned.

bookingkit

bookingkit describes booking calendars, resource management, channel management and centralized operations for attractions. Its offering also includes webshop, POS and turnstile-related integrations.

Regiondo

Regiondo documents tour and activity bookings, connections to OTAs, payments and booking reports. Its listed payment methods include cards, cash and PayPal.

Can an activity have spare seats but still be unavailable?

Yes. A shared guide, vehicle or piece of equipment can make an activity unavailable even when seats remain. Xola and Checkfront document resource-related tools. For a Gomry program, plan the participant places and the shared-resource timetable as distinct records; a headcount and named host alone do not establish that both are available.

Moving from Xola: costs and existing purchases

Checkfront. Its CSV booking importer works in classic Items and Products accounts and maps external reservations to the destination booking fields. Inventory itself has a separate preparation/import process. Existing Xola resource commitments need to be matched with that inventory before new availability is opened.

Gomry. Contacts, booked session places and unused prepaid visits are separate transition records. Session capacity and host assignment do not recreate the resource schedule behind an old Xola departure. Preserve those existing resource commitments while the new direct program is introduced.

If the move concerns only a direct repeat-visit program, the resource-dependent departures can stay on their existing system while the new program's bookings are introduced.

Related comparisons

• Checkfront alternatives
• Rezgo alternatives
• FareHarbor alternatives

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