Acuity Scheduling Alternatives for Classes and Private Sessions

Choosing an Acuity Scheduling alternative starts with what customers reserve: time with a teacher, a place in a group class or both. The replacement needs to preserve instructor availability for private lessons while making class capacity and prepaid visits clear to students.

Which alternative fits your business?

A private appointment and a group place reserve different things

A teacher moving toward group sessions may still depend on private appointments. An alternative must account for both instead of treating a class calendar as a complete replacement. Private work can involve duration, preparation time and provider availability. A group session needs an attendance limit and a rule for which purchase covers a place.

What Acuity Scheduling already covers

Acuity supports private appointments and group classes. Packages and subscription codes can be redeemed for eligible bookings. It is a relevant option when the provider’s calendar remains central, such as a teacher combining one-to-one lessons with a group session.

Acuity Scheduling alternatives compared

Alternatives shortlist

Vagaro for appointments alongside classes

Vagaro lets a wellness business run employee calendars, appointments and classes together. Staff can block personal time from online booking and set booking lead times or cancellation rules. Packages can combine eligible services and classes; memberships can renew and provide visit allowances. That makes Vagaro relevant when a teacher is also running a broader service menu, rather than simply adding ticketed group sessions.

The base subscription includes one employee calendar. Additional calendars and premium features can increase the subscription, and payment processing is separate. Price the number of bookable teachers and required add-ons, not just the first calendar.

Momence for classes, courses and private appointments

Momence combines class enrollment with private appointment booking. For a group program, capacity settings and automated waitlists handle the available places. For private work, staff and venue availability determine which times customers can reserve.

Its appointment documentation also describes buffers between bookings. A teacher who needs preparation time should compare the appointment setup alongside the class timetable, rather than assuming that a class slot reserves the teacher and room in the same way. Momence is a relevant shortlist choice when the business needs both a studio program and bookable private time.

Gomry for group sessions and prepaid attendance

Gomry fits a teaching business selling places in group sessions alongside separately ticketed gatherings. Staff configure dates, capacity and hosts in Experiences. Customers can buy a Bundle, then redeem visits when choosing eligible dates with space available. Subscriptions provide recurring class access; separate Events have their own tickets.

A prepaid balance does not establish provider availability, preparation buffers or a room reservation for a private appointment. A business centered on one-to-one teaching should retain those appointment requirements in the comparison. Gomry has no monthly platform subscription. Its Standard USD online ticket fee is 3.9% of face value plus $0.79 per paid ticket, with payment processing additional. For an online Bundle purchase, the percentage and one fixed fee apply once to the total pack price. A booking fully covered by its credits adds no further service or processing charge.

Mindbody

Mindbody supports class and appointment scheduling, payments, staff management and reporting. Its consumer app adds a discovery route outside the studio’s own website; its business tools serve the team running the operation. The fitness offering also describes marketing automation and an AI Concierge for customer questions and bookings.

Bookwhen

Bookwhen supports session and course registration, with passes and memberships on applicable plans. A course can represent enrollment in a sequence, while a pass can support eligible future visits. Its public API is read-only and directs booking through the booking page.

Pike13

Pike13 documents classes and appointments, client management, recurring billing, reporting and mobile tools. It also offers client, staff and check-in app experiences.

OfferingTree

OfferingTree documents classes, appointments and events, memberships and packages, a website builder, marketing and on-demand content. Its digital offer includes video libraries, courses and challenges.

Arketa

Arketa combines live scheduling with paid videos and courses. A recorded series can be sold on its own or included in a membership, with enrollment limits and access windows for courses. It belongs on the shortlist when students buy both live teaching and material they watch later; it is a different requirement from replacing an appointment calendar alone.

TeamUp

TeamUp describes configurable schedules and membership tiers, including offers such as private coaching, additional sessions and workshops. It also offers migration assistance.

Ownership, priorities and product development

Acuity Scheduling is part of Squarespace, which Permira acquired in 2024. Squarespace’s founder remained CEO after the acquisition: private-equity ownership and founder leadership can coexist. Gomry is founder-led, with the founders involved in product decisions and conversations with customers.

Ownership is one part of the decision, not a verdict on product quality. Ask each provider for recent releases relevant to your operation, how customer requests reach the product team and who handles an unresolved support issue. Compare those answers alongside the contract and migration requirements.

Moving from Acuity Scheduling: costs and existing purchases

Preserve private appointments and unused package codes separately from new group bookings. Vagaro's Acuity import guide lists appointments, packages, memberships and other business records as importable, but saved cards cannot transfer. Importing a membership record therefore does not by itself preserve the payment method for its next renewal.

Momence's migration service depends on the source system, data quality and onboarding plan. Saved-card transfer also depends on how the processor stores those cards. Its general migration offer is not an Acuity-specific guarantee for every future booking or remaining visit.

A contact CSV identifies the buyer, while the Acuity package record describes the visits still owed, eligible activities and purchased expiry. Retain and reconcile those commitments separately from the contact list. Record each buyer's remaining visits, expiry and eligible bookings before the changeover. Keep existing appointments in a system that reserves the required teacher and room until their replacement is agreed. Include provider calendars, payment processing and any required appointment administration in the replacement cost.

Related comparisons

• Vagaro alternatives
• Momence alternatives
• Mindbody alternatives

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