Best Booking Software for Tours and Activities

Tour and activity software needs to keep bookings within the places, staff and equipment available for each departure. The right system depends on how you sell those places, what you need to run the activity and whether customers buy one visit or return regularly.

Bókun, Rezdy, Regiondo and TrekkSoft are relevant to distribution. Checkfront and Peek Pro deserve attention for rentals and resources. FareHarbor, Xola and Rezgo address activity operations, while bookingkit also serves attractions with broader sales and entrance requirements. Include Gomry for directly sold scheduled activities and prepaid return visits.

What each alternative provides

FareHarbor

FareHarbor serves tours and activities with tools for bookings, available inventory and staff. It also works with affiliates and software partners that connect to FareHarbor through its application programming interface (API).

Bókun

Bókun documents booking management, resource management, a channel manager and reseller distribution. Its Viator connection is part of the product’s positioning, and it also documents APIs. When customers buy through another seller, availability and the operator’s booking record still need to agree.

Rezdy

Rezdy presents booking software, a channel manager and a payment service as distinct offerings. Its tools cover reservations, customer communications, reports and reseller connections.

TrekkSoft

TrekkSoft’s channel manager shares tour inventory, schedules and prices with connected travel channels. It describes synchronized bookings and availability across those connections, including channels such as Viator and GetYourGuide.

Peek Pro

Peek Pro serves tours, rentals and attractions, with tools such as digital waivers and a customer portal. For a rental, staff may need to assign an item to a booking, check its return and inspect it. Reserving a participant’s place alone does not cover that work.

Xola

Xola documents tools for bookings, staff and equipment management, and in-person sales through point-of-sale (POS) tools.

Checkfront

Checkfront serves tours, activities and rentals. It emphasizes managing resources such as vehicles, equipment and rooms, alongside bookings, waivers and booking widgets.

Regiondo

Regiondo documents tour and activity bookings, connections to online travel agencies (OTAs), payments and booking reports. Its listed payment methods include cards, cash and PayPal.

Rezgo

Rezgo documents inventory and resources, waivers, automated communications and reseller distribution. It also covers ticketing and departure lists, or manifests, for different types of operator. After payment, staff still need to know who is attending, what they bought and whether required participant information is complete.

Gomry for directly sold activities

With Gomry, operators sell Experiences directly and set their times, capacity and hosts. Customers can buy a Bundle of visits to selected activities, then choose eligible dates with places available. Each booking reserves a place. Contacts keeps purchase and attendance history across return visits. Public Events are separately ticketed.

This suits small and midsize operators that run local activities and want customers to return. Assigning a host and setting the number of places do not establish whether a system can allocate equipment, track rental returns or synchronize inventory with OTAs. Operators who depend on those tasks still need specialist support.

Gomry has no monthly platform subscription. Paid sales incur service fees and separate processing charges.

bookingkit

bookingkit describes booking calendars, resource management and channel management for attractions. It brings these operations together and also offers integrations for online shops, POS and turnstiles.

Compare the options

Three things can limit the same departure

A tour may have passenger places left but no available vehicle or guide. The booking system needs to account for whichever limit prevents the tour from running. Setting a maximum number of places does not show whether it can detect equipment assigned to overlapping bookings.

Use a real departure in a product demonstration. Book its last place directly and see whether the reseller still shows availability. For shared equipment, try assigning the same item to overlapping bookings. These tests show how your setup works; they do not mean every product listed supports the same checks.

Direct bookings and OTA distribution

A direct booking comes through the operator’s own sales channel. A booking through an OTA involves another seller and often different commercial terms. In either case, staff need the correct date, participant details and number of places still available.

A channel manager coordinates products, availability and bookings across sales channels. Bókun, Rezdy, Regiondo and TrekkSoft address this distribution work. Having a marketplace listing does not show that every product or booking change reaches every connected channel. Check which channels and transaction types each connection supports.

Choose according to how the activity runs

Local activities with repeat customers: compare Gomry with the platforms that also cover your other booking needs. The key question is whether customers can buy visits to eligible activities in advance, then choose dates later. Picking a date for a single booking is a different purchase.

Tours sold through several travel channels: begin with Bókun, Rezdy, Regiondo and TrekkSoft. Request a demonstration using the actual channels and the booking changes staff handle.

Equipment rentals or shared resources: include Checkfront and Peek Pro. A demonstration should show when an item is assigned to a booking, when the customer must return it and what happens if it becomes unavailable.

Departures with detailed guest operations: include FareHarbor, Xola and Rezgo. Staff may depend on manifests, resources, waivers or information that must be available before the activity starts.

Ownership, priorities and product development

You may work with a booking software supplier for years. Ownership matters alongside features and cost, especially when several brands belong to the same group. Several providers here are owned or backed by private-equity firms.

Rezdy, Regiondo and Checkfront have the same parent company, Expedition Software, which is backed by Vertica Capital Partners. Switching between these brands changes the booking product but keeps you within the same parent group.

Gomry is founder-led. Its founders take part in product decisions and conversations with customers.

Private-equity ownership can create pressure to prioritize financial returns or integration across the group over one business’s request. This is a risk to assess, not proof that any product has stopped improving.

Before committing, ask about recent releases that matter to your operation and how customer requests reach the product team. Find out who handles an issue when the first support contact cannot resolve it. Use a concrete example, such as departure capacity, a reseller booking or a weather cancellation.

Compare revenue after distribution and operating costs

Compare proposals using the same mix of direct and reseller sales. Count software charges, payment processing, sales-channel charges and reseller commissions separately. A low fee on direct bookings may have little effect on total cost if most customers buy through resellers.

Include the POS tools, payment methods, staff access and resource modules you need. The advertised plan may not include every distribution connection. If a provider quotes a price for your business, use that quote rather than treating it as a rate available to everyone.

Moving departures without losing obligations

Before switching, match future bookings to their sales source, date, participant count and payment status. Keep reseller booking references and communications as well as customer names. For deposits and unused credits, record what is still owed and what customers can still redeem.

Decide which system will control availability during the changeover. Two active sales routes using different inventories can give customers conflicting booking information. Agree who is responsible for availability before replacing the public booking links.

Tour booking questions

Is a host assignment the same as resource management?

No. A host assignment tells you who delivers a session. It does not show whether the system checks for conflicts when vehicles, rooms or equipment are shared. Look for explicit support for the resources you use.

Should Viator or GetYourGuide appear as equivalent booking systems?

Viator and GetYourGuide are sales channels. The operator’s booking and distribution software manages the activity’s bookings. Compare access to those channels and their terms alongside the software you use to run the activity.

Can a local operator sell packs for future activities?

With Gomry, customers can buy visits to selected Experiences and redeem them when they book available future dates. This differs from a ticket bought for one fixed departure. Selling those visits does not establish reseller distribution.

Choosing your shortlist

For local activities sold directly, Gomry offers scheduled bookings and prepaid return visits. If travel resellers bring most bookings, prioritize distribution tools. For rentals, prioritize how the system assigns and tracks equipment. Choose a system that helps staff deliver what the customer booked, whichever channel made the sale.

Related guides

• Best Ticketing and Booking Software for Attractions
• Best Booking Software for Classes and Workshops

Explore experience bookings →