Gym software has to support what members pay for and how they use the facility. A coaching-led gym, a class business and a brand with several locations need different combinations of booking, training and access tools.
PushPress, Wodify and Zen Planner belong in a coaching-led shortlist. Glofox and TeamUp are relevant to class and membership businesses; include Gomry for scheduled classes, prepaid visits and public programs. Hapana and Mariana Tek address management across locations, while Virtuagym spans business administration and coaching tools. Choosing among them requires more than finding a calendar that can hold the weekly timetable.
What each alternative provides
PushPress
PushPress separates its offering into Core for gym operations, Grow for CRM and marketing, and Train for workout-related tools. Its site documents memberships, billing, scheduling, check-ins and digital waivers.
Wodify
Wodify documents billing, scheduling, CRM and a member app, alongside performance tracking, workout programming and access-control products. Its member app can be part of both booking a class and recording training progress.
Zen Planner
Zen Planner describes scheduling, billing, attendance and staff workflows, alongside follow-up, workout logging and progress visibility. The platform is relevant when member participation and coaching history are connected to the gym’s day-to-day operation.
Glofox
Glofox documents memberships, credit packs, booking, billing, a branded app, CRM and multi-location tools. It also describes automated handling of failed payments.
TeamUp
TeamUp describes configurable schedules and membership tiers, including offers such as private coaching, additional sessions and workshops. It also offers migration assistance.
Gomry for paid sessions and public programs
Gomry supports scheduled Experiences, prepaid Bundles, recurring Subscriptions and separately ticketed public Events. A customer buys eligible visits, then books an available session; buying a pack does not hold every future class place. Contacts connects purchase and attendance history across those offers.
It suits a small or midsize gym selling coached sessions or public programs. Workout programming, performance records and unattended building access still need the appropriate specialist systems. There is no monthly platform subscription; paid sales carry service fees plus payment processing. Tap to Pay supports reception payments on eligible accounts and phones.
Virtuagym
Virtuagym lists membership and staff management, group and individual booking, payment processing and coaching products. Its offer also includes progress tracking and gym-access solutions, so the required configuration extends beyond the timetable.
Mindbody
Mindbody supports class and appointment scheduling, payments, staff management and reporting. Its consumer app adds a discovery route outside the studio’s own website; its business tools serve the team running the operation. The fitness offering also describes marketing automation and an AI Concierge for customer questions and bookings.
Hapana
Hapana documents central brand controls and multi-location consistency for pricing, memberships, schedules and processes. Bulk actions and views for different roles support the management side of a growing fitness business.
Mariana Tek
Mariana Tek documents centralized policies, location reporting and staff permissions for multi-location fitness businesses.
WellnessLiving
WellnessLiving describes client management, staff permissions and payroll, forms, reporting and payment/POS tools alongside scheduling. Its staff app supports booking clients into classes and managing purchases. It is relevant when reception needs to handle several parts of a visit, such as registration information, payment and a booking adjustment.
Pike13
Pike13 documents classes and appointments, client management, recurring billing, reporting and mobile tools. It also offers client, staff and check-in app experiences.
Compare the options
| Software | Main reason to consider it | Important distinction |
|---|---|---|
| PushPress | Gym operations with separate growth and training products | Core, Grow and Train are separate operating, marketing and training products. |
| Wodify | Member operations and workout performance | Training history is part of the customer service being replaced. |
| Zen Planner | Billing, gym administration and coaching records | Gym billing and administration are combined with coaching records. |
| Glofox | Membership billing, CRM and a branded app | The membership offer includes automated failed-payment handling and a branded app. |
| TeamUp | Class memberships and private coaching | Plan eligibility should cover the gym’s actual offers. |
| Gomry | Prepaid sessions, public programs and event admission | Subscriptions and prepaid visits provide access to eligible Experiences; Event tickets are separate. |
| Virtuagym | Member administration and digital coaching | Required modules and facility integrations affect the configuration. |
| Mindbody | Class operations and consumer discovery | Its consumer app adds discovery alongside the gym’s operating tools. |
| Hapana | Central control across fitness locations | Local flexibility and brand-wide rules need explicit permissions. |
| Mariana Tek | Multi-location boutique fitness | Management scope differs from a single gym’s booking need. |
| WellnessLiving | Customer records and front-desk staff work | Forms, payments and payroll are different administrative jobs. |
| Pike13 | Classes, appointments and client administration | Recurring billing and client administration accompany classes and appointments. |
Membership software starts with the right to attend
A membership record should explain whether someone can book a class, enter the building or use another service. A prepaid pack creates a balance. A recurring plan creates payment and attendance rules over time. They may coexist, but the system should not treat a paid invoice as evidence of every kind of access.
During evaluation, use one active member, one failed renewal and one frozen plan. Ask the vendor to show what each person sees when trying to book or enter. This reveals whether payment state, booking eligibility and access permissions follow the gym’s policy. It also identifies staff work that will remain manual.
Coaching records are part of the member experience
For a strength or functional-fitness gym, customers may rely on previous workouts and progress records. Wodify, PushPress Train and Zen Planner deserve consideration for that reason. Preserving the member’s name and payment account is not sufficient if the training record disappears.
A gym focused on classes may have a different priority: membership allowances, full-class handling and personal coaching reservations. TeamUp and Glofox enter that comparison for their member and class offer. The chosen configuration should match the services the gym sells rather than reproduce the largest available feature list.
Shortlists for different gyms
Coaching-led gym: compare PushPress, Wodify and Zen Planner. Work through the member’s booking, workout and progress record. Include the staff process for assigning or recording training.
Class-led fitness business: compare TeamUp, Glofox and Mindbody. Show membership allowances, private coaching if sold, and the treatment of a full class. Include Gomry for recurring class subscriptions, prepaid visits and separately ticketed events.
Brand with several locations: compare Hapana, Mariana Tek and the relevant multi-location configurations of other candidates. Establish who controls prices, memberships and staff permissions before judging the consumer app.
Gym combining digital coaching with administration: include Virtuagym. Its membership and coaching scope makes it relevant to a service extending beyond the visit itself.
Ownership, priorities and product development
Your booking system is a long-term supplier. Its ownership belongs in the comparison alongside features and cost, particularly when several brands on your shortlist belong to the same group. The following providers on this shortlist have private-equity ownership or backing.
Glofox belongs to ABC Fitness, a Thoma Bravo portfolio company. TeamUp belongs to DaySmart, backed by LLR Partners and Parthenon Capital. Zen Planner belongs to Daxko, whose investors include GI Partners and Genstar Capital.
Mariana Tek belongs to Xplor, backed by Advent, Battery Ventures, Osprey and Silver Lake. Mindbody belongs to Playlist, whose investors include Vista, Affinity Partners, L Catterton and Temasek. Playlist also describes itself as founder-led.
Private-equity ownership can create pressure to prioritize financial returns or group-wide integration over a request from one business. That is a risk to examine, not evidence that a particular product has stopped improving. Before committing, ask for recent releases relevant to your operation, how customer requests reach the product team and what happens when an issue needs escalation. For a gym, use a real membership, attendance or coaching requirement rather than a general request for more features.
Founder leadership and investor ownership are separate questions: a business can have both. Gomry is founder-led, with the founders involved in product decisions and conversations with customers. Evaluate access to the team and delivered improvements, rather than relying on either label.
What a gym software quote should include
Use the same member count, locations, staff users, payment volume and required modules for each proposal. Include recurring billing, messaging, branded apps, coaching products and access hardware where used. Software payment processing and a door-access installation are different costs.
For migration, reconcile renewal dates, freezes, unused credits and future bookings. Determine how workout records can be retained and whether payment credentials can transfer through the supported process. A CSV of member names is not a complete move, and a successful booking test does not validate access hardware.
Common gym software questions
Is ticket scanning the same as gym access control?
No. Ticket scanning validates admission to an event. Unattended facility access must use a supported installation and the correct member permissions. Do not infer one from the other.
Should every gym pay for workout software?
Only if recording or delivering training is part of the service. A class-booking business and a coached training gym may need different configurations, even with similar weekly schedules.
Can a gym sell classes without a renewing membership?
Yes. Gomry’s available model includes prepaid visits for eligible activities and separately ticketed events. That should be assessed as its own purchase model rather than labeled a recurring membership.
Choosing your shortlist
Choose the core platform around the member’s actual service: payment rights, training and access. Gomry is relevant for class subscriptions, prepaid participation and public programs; PushPress, Wodify and Zen Planner also address coaching-led gym operations. The shortlist should make that division clear before anyone requests a quote.
Related guides
- Best Software for Pilates Studios: Reformer Classes, Privates and Packs
- Best Booking Software for Classes and Workshops
Sources
Glofox
Hapana
Gomry
- Class bookings
- Prepaid visit packs
- Contact management
- Customer messaging
- Ticketing
- Ticket scanning
- Membership Levels
- Pricing
- MCP tools
- Commerce introduction
- Recurring class plans
- Tap to Pay