Best Pilates Studio Software: Classes, Privates and Packs

Pilates software should explain what the customer is reserving and protect the studio’s available teaching capacity. A reformer class, a private session and a pack covering selected classes are related offers, but they do not consume the same resources.

For a class-led studio, compare how Momence, TeamUp, bsport and Gomry handle class packs and recurring access. Mindbody brings broader studio tools and consumer discovery; Mariana Tek and Hapana address management across locations. Acuity is relevant when private appointments dominate. The correct shortlist depends on whether the business is managing places in a class, an instructor’s private time or policies across a studio brand.

What each alternative provides

Momence

Momence supports classes, courses, workshops and appointments, with capacity settings and booking restrictions. Its automated waitlists address what happens when someone leaves a full session.

bsport

bsport documents passes and subscriptions, waitlists, a branded member app, instructor substitutions and payroll. Its platform also includes marketing, audience segmentation and multi-location management.

TeamUp

TeamUp describes configurable schedules and membership tiers, including offers such as private coaching, additional sessions and workshops. It also offers migration assistance.

Gomry

Gomry provides scheduled Experiences with capacity and host assignment. A Bundle gives customers prepaid visits to selected classes; they reserve eligible dates separately, subject to available places. Subscriptions add recurring access, while a public workshop sold as an Event has its own ticket outside the pack. This suits a group program with repeat participation. Class capacity does not by itself reserve a specific reformer or coordinate equipment shared with private teaching.

Mindbody

Mindbody supports class and appointment scheduling, payments, staff management and reporting. Its consumer app adds a discovery route outside the studio’s own website; its business tools serve the team running the operation. The fitness offering also describes marketing automation and an AI Concierge for customer questions and bookings.

Mariana Tek

Mariana Tek documents centralized policies, location reporting and staff permissions for multi-location fitness businesses.

Hapana

Hapana documents central brand controls and multi-location consistency for pricing, memberships, schedules and processes. Bulk actions and views for different roles support the management side of a growing fitness business.

Acuity Scheduling

Acuity supports private appointments and group classes. Packages and subscription codes can be redeemed for eligible bookings. It is a relevant option when the provider’s calendar remains central, such as a teacher combining one-to-one lessons with a group session.

Vagaro

Vagaro’s fitness product documents class scheduling, memberships and class packs, customer check-in and client records. Its consumer marketplace provides another route to discovery. Memberships can combine eligible services, classes or products, and its wider business spans beauty and wellness.

WellnessLiving

WellnessLiving describes client management, staff permissions and payroll, forms, reporting and payment/POS tools alongside scheduling. Its staff app supports booking clients into classes and managing purchases. It is relevant when reception needs to handle several parts of a visit, such as registration information, payment and a booking adjustment.

Glofox

Glofox documents memberships, credit packs, booking, billing, a branded app, CRM and multi-location tools. It also describes automated handling of failed payments.

Walla

Walla documents scheduling, plans, payments, payroll, marketing and reporting for boutique fitness. Its retention offering includes re-engagement workflows and a product intended to identify customers at risk of leaving.

Arketa

Arketa combines class and appointment scheduling with paid video libraries and courses. This covers both scheduled attendance and access to recorded teaching material.

fitDEGREE

fitDEGREE describes group and private scheduling, instructor assignments, room availability, payment records and reporting for independent boutique studios. Its community offering includes a private feed, invitations and chat within the member app.

Eversports Manager

Eversports Manager provides booking, team and customer management, invoicing, and reports covering bookings, vouchers and payment methods. Its app and website add a consumer marketplace where people can discover and book activities. Customer groups and automated emails support follow-up.

ClassPass

ClassPass is a consumer channel for discovering and booking fitness and wellness activities.

Compare the options

Start with the reformer, instructor and room

A group class may have eight places because eight machines are available. That number is a capacity rule. A private session may need a specific instructor and a room at the same time. If both services share equipment, the software or operating process must prevent the same resource from being promised twice.

Do not infer resource allocation from a feature named “capacity.” During evaluation, book the final group place and then try to reserve a conflicting private session. The result should reflect the studio’s actual staffing and room arrangement. If the provider cannot demonstrate it, retain an explicit process for that conflict rather than relying on a calendar that only looks full.

Packs, private credits and membership allowances

A mat class and a reformer private may have different prices and eligibility. A shared balance only makes sense when the studio deliberately includes those offers. Specify whether a pack can be used across class types, whether a private requires its own purchase and whether the allowance expires or renews.

For recurring plans, show a failed renewal and the resulting booking rights. For prepaid packs, show the remaining balance after a cancellation. These are different customer obligations and should appear separately in the proposal.

Three Pilates businesses, three shortlists

A single studio selling group packs: compare Gomry, Momence and TeamUp against the actual class offer. In the demonstration, buy a pack, book two different eligible sessions and cancel one under the studio’s policy.

A practitioner-led studio with substantial private teaching: include Acuity, Mindbody and Vagaro. Instructor availability and the private appointment record are core requirements, not optional additions to the class timetable.

A boutique brand with several locations: include Mariana Tek, Hapana and bsport. Gomry does not currently offer an enterprise solution for a studio network. Ask who owns prices and permissions, whether local managers can change them, and how location reporting reaches headquarters. A customer-facing booking app alone cannot answer those management questions.

Ownership, priorities and product development

Your booking system is a long-term supplier. Its ownership belongs in the comparison alongside features and cost, particularly when several brands on your shortlist belong to the same group. The following providers on this shortlist have private-equity ownership or backing.

Glofox belongs to ABC Fitness, a Thoma Bravo portfolio company. Acuity belongs to Squarespace, acquired by Permira; Squarespace's founder remained CEO after that transaction. Verdane holds majority control of Eversports.

TeamUp belongs to DaySmart, backed by LLR Partners and Parthenon Capital. Momence and Mariana Tek share Xplor as their parent, backed by Advent, Battery Ventures, Osprey and Silver Lake. Mindbody and ClassPass belong to Playlist, whose investors include Vista, Affinity Partners, L Catterton and Temasek. Playlist also describes itself as founder-led.

Private-equity ownership can create pressure to prioritize financial returns or group-wide integration over a request from one business. That is a risk to examine, not evidence that a particular product has stopped improving. Before committing, ask for recent releases relevant to your operation, how customer requests reach the product team and what happens when an issue needs escalation. For a Pilates studio, bring a real example involving a reformer place, a private session or a pack restriction.

Founder leadership and investor ownership are separate questions: a business can have both. Gomry is founder-led, with the founders involved in product decisions and conversations with customers. Evaluate access to the team and delivered improvements, rather than relying on either label.

Cost and changeover

Request a quote using the same number of locations, instructors, customers and paid bookings. Include the app, payment processing, forms, marketing and staff modules actually required. If the offer includes several products, list their prices separately so the studio can see what happens when another instructor or location is added.

Before moving, reconcile remaining visits by customer and eligible session type. Preserve future bookings independently from unused credit. Keep private appointment times, room commitments and recurring renewal dates in their own records. A successful import of customer contacts does not prove the teaching schedule has been transferred.

Pilates booking questions

Can a pack cover mat and reformer classes?

A Gomry Bundle can cover selected Experiences through a shared balance. Include only the activities the studio intends that purchase to cover. This does not imply variable credit costs or private-session eligibility beyond the configured offer.

Does a class limit reserve a specific reformer?

A capacity limit describes how many places can be booked. Reserving a particular machine or coordinating it with another service is a separate resource requirement. Require evidence for that behavior.

Should every studio buy a multi-location platform?

Only if the management requirements justify it. An independent studio may prioritize packs, waiting lists and private appointments; a brand may also need headquarters permissions and standardized pricing.

Choosing your shortlist

Gomry belongs on the shortlist for group Pilates, prepaid attendance and occasional events. For private teaching, compare appointment-centered systems; for a studio network, prioritize demonstrated headquarters controls. Choose using the reservations and purchases the studio actually sells.

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